Virtual etiquette

Zoom etiquette

  • Invitations to the zoom meeting go out by email during the last week in May. (If you don’t receive one or can’t find it, contact Scott MacDonald.) There is just one zoom meeting (a recurring meeting) for the entire three days of the colloquium, so there’s just one URL (and just one meeting ID number). You’ll also need the password which is included in the zoom invitation.
  • Join the zoom meeting at least two or three minutes before the scheduled start time. (The meeting will be open well in advance of the start time each day and will remain open all day.)
  • Mute your microphone during the presentation.
  • During breaks (between sessions) you may leave the meeting and rejoin for the next session, or stay in the meeting (muting your microphone and stopping your video if you step away from your screen).

Colloquium etiquette

  •  Q&A

    • To ask a question of the presenter, use the raise-hand function (see bottom left corner of the Participants List).
    • Brief follow-ups are permitted.
    • At the end of each session those who wish to continue discussion with the presenter during the break will be directed to a zoom “break out room.”*
  • Breaks (between sessions)

    • You may leave the meeting and rejoin (using the same link) for the next session, or stay in the meeting (muting your microphone and stopping your video if you step away from your screen).
    • Discussion of the presentation (with the presenter) will continue during the break in a designated “break out room.”*
    • If you wish to hang during the break and converse with others generally, simply remain in the meeting; the meeting will convert to open conversation for the duration of the break.
    • If you wish to hang during the break and converse separately with a particular person or a particular group of people, use the (private) chat function to let the moderator (Scott MacDonald) know. The moderator can assign you to a “break out room.”*
  • Hang time

    • After the final session of each day, those who wish to socialize over a cocktail or glass of wine should remain in the meeting. (Sorry – you’ll have to supply your own drink!)
  • * Break-out rooms

    • Information about zoom break-out room functionality is here: Zoom support re: break out rooms
    • Nota bene: users who joined the meeting using a Chromebook/Chrome OS are not able to participate in break out rooms –  see Limitations.
    • Unfortunately for our purposes, only the moderator can assign people to break out rooms. So a chat message to the moderator is required.
    • Break out rooms will close just prior to the start of the next session. Participants in break out rooms will be notified to return to the main meeting room at the appropriate time.