Etiquette

Zoom etiquette

  • Invitations to the zoom meeting go out by email during the last week in May. (If you don’t receive one or can’t find it, contact Scott MacDonald.) There is just one zoom meeting (a recurring meeting) for the entire three days of the colloquium, so there’s just one URL (and just one meeting ID number). You may also need the password which is included in the zoom invitation.
  • Join the zoom meeting at least two or three minutes before the scheduled start time. (The meeting will be open well in advance of the start time each day and will remain open all day.)
  • Mute your microphone during the presentation.
  • During breaks (between sessions) you may leave the meeting and rejoin for the next session, or stay in the meeting (muting your microphone and turning off your camera if you step away from your screen).

Colloquium etiquette

  • Presentations

    • Sessions are either 75 minutes in length (45-minute presentation, 30 minutes for Q&A) or 60 minutes in length (20-minute summary presentation of a read-ahead paper, 40 minutes Q&A)

  • Q&A

    • To ask a question of the presenter, use the raise-hand function (located on the “Reactions” tab).
    • Brief follow-ups are permitted.
    • At the end of each session those who wish to continue discussion with the presenter during the break will be directed to a zoom “break out room.”

  • Breaks (between sessions)

    • You may leave the meeting and rejoin (using the same links ) for the next session, or stay in the meeting (muting your microphone and turning off your camera if you step away from your screen).
    • Discussion of the presentation (with the presenter) will continue during the break in a designated “break out room.”
    • If you wish to hang during the break and converse with others generally, simply remain in the meeting; the meeting will convert to open conversation for the duration of the break.

  • Hang time

    • After the final session of each day, those who wish to socialize over a cocktail or glass of wine are welcome to remain in the meeting. (Sorry – you’ll have to supply your own refreshments!)